Board pack software assembles the necessary information into single document that directors can easily access from their tablets, computers or smartphones. Board members no longer need to communicate via insecure channels like email. Every document is presented in their most recent version. If any new report or change is required, it can be added instantly to the board pack. Everyone will receive an immediate notification.
It’s tempting to include as many details as possible in your board’s documents to comply with regulations and provide value for meeting preparation. But, this can cause confusion or overwhelm board directors, who need concise and concise reports that are clear and concise. The most effective boards balance strict compliance and delivering value to their clients by making use of templates, incorporating the most logically organized information, adhering to a precise language and avoiding excessively technical content.
The board chair is ultimately responsible for the contents of the board pack. They are the ones to make sure that the content of the board pack is appropriate and educational. Board members are busy and it’s difficult for them to work through a board document within the two weeks prior to the meeting if they don’t have enough time to absorb, read and concentrate. The ideal time to submit board documents is 7-10 days. This gives members enough time to read, absorb and concentrate on the information.
http://www.scoreboardroom.net/why-zoom-is-not-enough-for-board-meetings